UI Health Care and University of Iowa Reimbursement and Reward Programs

UI Health Care Tuition Reimbursement Program

UI Health Care is dedicated to the professional and educational development of our staff, and staff may be eligible to participate in our tuition reimbursement program.

The UI Health Care Tuition Reimbursement Programs are available to eligible Professional and Scientific (including nursing staff), Merit Exempt, and Merit Confidential staff members who are paid by UI Health Care, in a 50 percent time (or greater) budgeted position who have completed at least one year of service.

In order to be considered for the Tuition Reimbursement Program, you must first submit an application. You will find the Tuition Assistance Application link in the Personal tab of Self Service, under the Learning and Development section. You must apply for the semester in which you are actually taking the course. You cannot be retroactively reimbursed for a course that you took in a previous semester. To determine which semester your course will fall into, please visit the registrar’s website to view the UI academic calendar.

Semester application timelines are as follows:

Semester Application Start Date Application End Date
Summer 2nd Friday in April 2nd Friday in May
Fall 2nd Friday in June 2nd Friday in July
Spring 2nd Friday in November 2nd Friday in December

What does it cover?

The program covers UI on-campus courses, correspondence courses, special certification exams, as well as other courses taught at accredited colleges/universities. Under this program, reimbursement for undergraduate or graduate courses is based on the current value of three semester hours at the University of Iowa. You may be reimbursed for one course per semester up to the maximum $1,000 (maximum of $3,000 per fiscal year). This program does not include reimbursement for general education and pre-requisite courses, nor does it cover books, lab fees, or any other extra cost associated with a course.

Reimbursement for job-related certifications/recertifications is a maximum of $300 per fiscal year. Certifications/re-certifications which are a condition of employment (required by the position) are not covered.

Tuition assistance can be applied toward a relevant graduate or undergraduate degree, appropriate certification, or specialized training that is relevant to the staff member's UI Health Care position, the needs of the employing department, and/or assists the Hospital in carrying out one of its service missions.

Nursing Staff, please visit the Tuition Reimbursement page on the Nursing Intranet for nursing specific program information.

Reimbursement

UI Coursework

If awarded tuition assistance for UI coursework, the amount will be credited directly to the staff member's U-bill. Please be aware that the tuition assistance credit may not appear on the U-bill before the first tuition due date of a semester. Employees with U-bill payroll deduction may want to consider rescinding that option as the tuition assistance credit may not appear on the U-bill before the first tuition payment is due. To do so, please contact the University Billing Office at 319-335-0070.

External Coursework

If awarded tuition assistance for an external course or certification, the staff member will initially pay for external course/certification registration. After successful completion of the external coursework/certification, employees must submit a PDF iconReimbursement Request Form and the required documentation listed on the form in order to receive reimbursement. All reimbursement information must be submitted within eight months of the date of the award notification or reimbursement may be denied.

After all appropriate documents have been received, a check will be sent in approximately three weeks. If direct deposit has been set up with the University Billing Office, reimbursement will occur in approximately two business days.

Direct deposit may be set up online using the following process:

  • Log into “Self-Service” using your HawkID and password
  • Select “University Bill” on the Personal tab
  • Click the “Set Your Refund Account” button
  • Follow the instructions to set up direct deposit

For more information about the UI Health Care Tuition Reimbursement Program, contact Makenzie Stumpf at makenzie-stumpf@uiowa.edu or by phone at 319-356-2268.

University of Iowa Learning and Development Programs

For information on the University of Iowa Learning and Development programs, please visit University of Iowa Learning and Development or contact Learning and Development at uilearndevelop@uiowa.edu.