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University of Iowa Employee Health Clinic Confidentiality Policy

University Employee Health Clinic (UEHC) values your privacy, and we are committed to protecting your personal information. UEHC will not disclose information except as required by law or when there is a threat to the health and safety of employees or volunteers.

Release of Information

You may request specific information from UEHC. You can also view and print your own immunizations and TB screening records by signing in to the UI Human Resources website.

UEHC does not fax information to external fax machines because of data security concerns. UEHC will, however, accept medical information via fax: 319-384-9697.

To request a copy of your records from UEHC, please include your name, birth date, information you are requesting (such as immunization or TB information), and an address for where it is to be sent. UEHC will mail the requested information if you are no longer employed here, or you can pick up the requested information at the UEHC reception desk during work hours. If there are multiple requests within a year, there is a minimal fee payable by check only to cover copying costs.

  • Use our HIPAA-compliant form to authorize release of medical information.

Request for copies of medical records from University of Iowa Hospitals & Clinics should be directed to the Release of Information Office at 1-319-356-1719, Monday through Friday from 8 a.m. to 5 p.m.

Mail completed forms to:

University of Iowa Hospitals & Clinics
Release of Information Office, 2072 SRF
200 Hawkins Drive
Iowa City, IA 52242

Urgent patient care requests may be faxed to 319-356-3079.

Compliance Status

UEHC may share your compliance status with your supervisor to let them know if policy requirements have been met. We will not disclose specific diagnoses or other medical information such as lab test results. This is in accordance with the Health Information Portability and Accountability Act (HIPAA).

Departmental Human Resource Personnel will monitor new employee compliance. This information is displayed on the HR database, ER3MA. ER3MA displays individual employees’ compliance with a “Health Screening- Initial Physical” field when a person has started their health screening process. When everything is completed, a completion date is entered in “Health Screening-Initial Physical” field. If incomplete, the individual’s department will follow up with the employee to ensure appropriate compliance requirements are met.

ER3MA database records the date when an employee has completed the required screening/surveillance evaluation. The specific results are not posted on this database, but are individually discussed with the person at the time of their evaluation.

Sidebar content

  • About Us
    • Job Seekers
      • Join our Clinical Care Team!
    • Mission, Vision, and Core Values
    • Leadership
    • Designations and Distinctions
      • Basic Facts
        • History
        • Medical Achievements
    • Quality and Safety
    • Academic Departments
    • Care Coordination Division/Social Services
      • Advance Directives
      • Care Coordination Division Continuing Education Program
      • Care Coordination Division Employment Opportunities
      • Care Coordination Division Patient Medication Assistance Program
      • Care Coordination Division Transportation Assistance and Resources
        • Bus and Shuttle Services
        • Wheelchair Services
      • Clinical Social Work Services
      • Food Assistance and Meal Delivery Programs
      • General Financial Assistance Resources
      • Health Care Benefits Assistance Program (HCBAP)
      • Honoring Your Wishes
      • Oncology Social Work
      • Social Service History
    • Critical Access Hospital Network
    • Ethics Consult Service
    • Info For Directory
      • Volunteer Services
        • Become a Volunteer
          • College Student Volunteers
            • College Student Leader Board
            • College Student Volunteer Placement Options
            • Mentor Program
          • Community/Staff Volunteers
          • Special Projects for Volunteers
        • Resources for Current Volunteers
          • Virtual Lunch & Learn Events
          • Volunteer Hours Submission
          • Volunteer Services - Request a Leave of Absence
        • Sponsored Businesses and Featured Programs
          • Furry Friends
            • Certified Dog Visit - Handler Guidelines
        • Volunteer Services Gift Cards
        • Where Does the Volunteer Services Money Go?
      • Donors
        • Donating Through the UI Center for Advancement
        • Donations
          • Frequently Asked Questions: In-Kind Gift Donations
      • Emergency Responders
        • Disaster Preparedness Is For Everyone
        • Ground Safety Education
      • Faculty & Staff
        • Clinical Staff Office
          • Clinical Staff - Verification Requests
        • Procurement Services
        • Tuition Reimbursement
        • Engineering Services
          • Engineering Services Faculty and Staff
          • Engineering Services Staff
          • Floor Plans
          • Work Order Request - Engineering Services
          • Work Order Request - Medical Instruments Shop
        • Material Services Department
          • Linen Services
          • Mail Services
          • Material Services - Processed Stores
          • Material Services - Shipping and Receiving
          • Uniform Shop
        • University Employee Health Clinic
          • Employee Flu Vaccinations
          • Frequently Asked Questions: University Employee Health Clinic
          • Pre-Employment Screening for Health Care Personnel
          • University of Iowa Employee Health Clinic Confidentiality Policy
          • University of Iowa Health Care Employee Services
            • UI Health Care Pre-Employment Health Screening Instructions
            • Communicable Disease Exposures and Reproductive Hazard Screenings
            • Respirator Fit Testing
            • Evaluation Following Exposure to Human Blood/Body Fluids
            • Special Population Screenings
            • Blood Pressure Monitoring Services for Employees
            • Tuberculosis (TB) Screening
        • Health Professionals
          • Center for Procedural Skills and Simulation (CPSS)
            • Team-Based Simulation Design and Debriefing
          • Provider Resources
        • Web Privacy Policy
      • Partner Businesses
      • Researchers
      • Students and Trainees
        • Graduate Medical Education
    • Virtual Hospitalist Service for Rural Hospitals

Locations and Offices

University Employee Health Clinic

1097-1 Boyd Tower (BT)
Elevator A and across from Hospital Parking Ramp 1
1-319-356-3631
[email protected]
Resource Office
In University of Iowa Hospitals & Clinics
200 Hawkins Drive, Iowa City, IA 52242

200 Hawkins Drive
Iowa City, IA 52242
United States

1-800-777-8442
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